The International Rescue Committee currently seeks a Grants Coordinator for its Sudan program, based in Khartoum.

IRC has been operational in Sudan since 1981, adapting its activities to respond to regional conflicts, natural disasters, and post-conflict reconstruction. IRC Sudan designs its programs to improve Sudanese people’s ability to exercise their fundamental rights, access basic services, and manage their own livelihoods, while enabling individuals and communities to work towards accountable governance, stability, and security through an active civil society.
SCOPE OF WORK

Under the supervision and guidance of the Programs Director, the Grants Coordinator will head the grants unit for the IRC Sudan program managed out of its Khartoum office. The position has direct linkages with the Program, Finance and Operations Department, as well as to Technical Units and Field Offices. The Grants Coordinator will be the central coordination point of all proposal development and report writing activities and is responsible for quality grants management throughout the Khartoum managed country program. The Grant Coordinator will need to assess needs and develop grants management capacity of the field based teams, ensure compliance with donor requirements, ensure quality information management related to programs/ grants. The position would work closely with the concerned staffs based at the IRC New York and London offices and liaise with them on grants management issues. The Grants Coordinator will supervise the Grants Managers, Grants Assistant and M&E staff.

RESPONSIBILITIES

- Be fully conversant in all IRC Sudan programs through a thorough review of program materials, orientation with key staff and field visits.
- Lead proposal and budget development process for all proposals to public and private-sector donors for regional and nation-wide emergency and post-conflict development programs. Serve as team leader and primary writer when necessary.
- In coordination with Finance and Operations, monitor and facilitate compliance of programs with donor and IRC commitments and requirements, including program progress and adherence to objectives, submission of timely modification and extension requests, procurement regulations and requests for waivers/derogations, etc.
- Plan and lead with Operations, Program and Finance timely Grant Planning, and Grant Opening, Review and Closing Meetings in Khartoum as well as in the field when appropriate. Ensure proper dissemination and understanding of the minutes of these meetings.
- Oversee all internal, external and sub-grantee reporting with programs and finance, ensuring high-quality, well-written and timely reports meeting donor and IRC requirements.
- Oversee grant and sub-grant tracking, ensuring forward planning and preparation for donor report writing, adherence with IRC-NY and IRC-UK requirements and timelines and timely submission of sub-grantee reports.
- Liaise regularly & work very closely with IRC Sudan DDP and field Program Coordinators, Sector Coordinators and others to coordinate program planning.
- Conduct monitoring visits to field locations and provide capacity building and training for Khartoum and field staff on reporting and donor compliance issues as necessary.
- Supervise Grants Unit comprised of Grants Managers and M&E staff
- Undertake other tasks as requested by the Director of Programs and the Country Representative.

REQUIREMENTS

- Degree (Masters preferred) in international relations or another field relevant to IRC Sudan’s programmatic work.
- 3 to 5 years of international NGO field experience in a similar position: grant management, proposal development (program narratives and budgets) and donor reporting.
- Knowledge of US (USAID/OFDA), EU (ECHO) and UK (DFID) donor regulations, procedures and requirements.
- Proven ability to develop winning proposals to public and private-sector donors.
- Proven ability to be able to co-ordinate and manage & delegate work appropriately.
- Excellent written and spoken English essential.
- Excellent organizational skills, ability to determine priorities and attention to detail a must.
- Experience in training and capacity building of staff;
- Ability to work in a multicultural context as a flexible and respectful team player.
- Willingness to travel to the field on an ad hoc basis.
- High-level of knowledge and practice with Word, Excel, Outlook, etc. required.
- Work in a multi-sectoral/ multicultural team
- Ability to work with tight deadlines for proposal development/ information needs.

Vacancies Contact

Reference Code: RW_7FYQ8R-66