The International Rescue Committee currently seeks a Human Resources Coordinator for its Sudan program, based in Khartoum.

SCOPE OF WORK

The Human Resource Coordinator position will be a part of IRC Sudan’s Senior Management team and contribute to the overall quality of all HR issues in compliance with Sudanese law and IRC policies. The HR Coordinator reports to the IRC Deputy Director, Operations. This position is responsible for ensuring the provision of efficient HR to the IRC Sudan program. The HR Coordinator provides strategic HR support and actively transfers expertise in HR functions to IRC Sudan field sites & national level HR managers. The position will be responsible for ensuring there is an up to date coherent national staff personnel policies & manual addressing salary grades and benefit package. The HR Coordinator will be based in Khartoum with visits (20% of the work time) to the IRC Sudan field sites.

RESPONSIBILITIES

- Maintain an up-to-date knowledge of Government of Sudan laws and regulations as they relate to labor, taxation, immigration and any other legal requirements and regulations that impact on the human resources function. Ensure compliance with these laws and regulations;

- Regularly review personnel policies and human resource systems and procedures in accordance with IRC and Government of Sudan laws/regulations. Make recommendations to the Deputy Director, Operations for modifications and amendments to existing policies, systems and procedures as required;

- Institute and apply all policies and procedures for both national and expatriate staff in a manner which is fair, transparent and consistent;

- Ensure that a professional, fair and transparent hiring process is observed throughout IRC Sudan, including uniform job descriptions, employment contracts and related procedures;

Support the orientation of new staff (national and international) by ensuring up-to-date written information, appropriate training, and introductory meetings with relevant staff;

Identify appropriate training opportunities to enable all IRC staff to broaden and develop their professional skills - internal and external, formal and informal;

Lead a process to ensure higher staff retention & timely recruitment;

Ensure the timely and accurate preparation of the monthly national and international staff payroll & see the payroll is systemized across the country.

Ensure personnel files for both expatriate and national staff are updated on a routine basis and kept confidential;

Liaise with the HR department in New York on issues related to expatriate recruitment and employment;

Liaise with Government departments (HAC, Labor Office, etc) on human resource related issues & all issues related to terminations and volunteer staff;

Ensure that all IRC staff are provided with yearly performance evaluations based on the employee’s job description and pre-set performance expectations;

Work closely with the senior management to develop a leave plan, and ensure that leave is recorded accurately for each employee;

Contribute to a strategic analysis of IRC's present HR capacities and identify interventions that will assist IRC to focus more effectively on the most critical needs.

Regularly review the National Staff Policy and the International Staff Manuals. Make recommendations to the Deputy Director, Operations for modifications/updates as required;

Ensure that human resource policies, procedures and manuals are disseminated and understood by all staff, providing on-going training for both support and program staff;

Actively transfer expertise in HR and Administration functions to field sites through internally developed training programs;

Ensure SMT and Field Coordinators are provided with best possible support and advice;

Ensure medical evacuation process & procedures were handled appropriately via HR NY.

Be a focal point with support of CR on HR Legal issues and labor office

REQUIREMENTS

- University degree in a related field or relevant field experience;
- Previous overseas experience in conflict and/or post conflict environments, with the UN and/or NGOs;
- 3 to 5 years experience in a similar position, with proven skills in human resource management in a large organization;
- Computer proficiency in Word, Excel, PowerPoint, Access and computerized payroll systems;
- Ability to work both independently and as a team member;
- Ability to work well under pressure and in an unstructured environment;
- Proven experience with ‘people friendly’ HR policies and ability to demonstrate how to initiate and maintain good working environments for staff;
- Must demonstrate flexibility, and ability to readily adapt to changing requirements and environments;
- Experience in training and capacity building;
- Team builder, sense of humor, excellent interpersonal skills and the ability to resolve disputes and conflict;
- Excellent English oral and written skills a must with Arabic skills a plus.

Vacancies Contact

Reference Code: RW_7FYQ6W-18